Increase your business efficiency by up to 200% with teamwork software
Introduction: the vital importance of information exchange
Proper communication between teammates is of the utmost importance to any company, regardless of its size and nature of business. Information sharing must be smooth and secure to avoid any loss of information and allow important information to reach its intended recipient in a timely manner. This will provide a company with a good working environment where all employees are duly informed and have all the necessary data for the correct performance of their duties. The latter ensures that your business is performing well to meet customer expectations and generate more profit.
The Power of Delegation: Deadlines and Task Management
Deadlines are of great importance to every business, due to a fairly simple rule: if you miss a deadline, you lose money. The ability to assign and track tasks is essential to share the workload among employees. A boss has to delegate tasks to the appropriate subordinates to meet a project’s deadline. At the same time, the boss must maintain full control over the assigned tasks so that they can be changed immediately if circumstances change.
Email Headache: A Wrong Tool for the Right Goal
It should be noted that email is not the best way to support communications within a work team because email is quite slow and inconvenient for the exchange of short messages. Instant messaging software such as ICQ and AIM also do not meet teamwork requirements because they cannot control deadlines and do not support task management. This is why it’s so easy to get lost in tons of email correspondence and finally forget an important task hidden in one of those messages. To prevent this from happening, you must use a suitable tool that supports teamwork. Here are several key factors to consider when choosing teamwork software.
Convenience: Hassle-free user interface
Often times, people who talk about teamwork underestimate the importance of an individual’s comfort in the workplace, emphasizing the importance of the efficiency of a team as a whole. Meanwhile, the efficiency of a team can be dramatically increased by increasing the efficiency of each individual team member. A good step to move in that direction is to equip the company with a collaboration tool that is easy to use and use. A teamwork solution from CuteReminder Labs is a good example of that approach. Let’s take a more detailed look at this. There are several pretty revolutionary things inside the box to give you the right work environment. First of all, there is the user interface tightly integrated with the Windows desktop, so the program runs in the background and is always at hand, but it doesn’t clutter up your desktop. Second, the user interface is designed with the primary goal in mind of reducing the number of mouse clicks required to operate the program, thus saving efforts while using the application. This is very important as the program is supposed to be used quite intensively. Third, to give you a comfortable workplace, the user interface is smooth, which means that the program is so smooth that it does not distract you even when you are reminded of it.
Personal information management: be well organized
Each team member who works on a team must be personally well organized to be a suitable partner for the rest of the team. This means that, within the framework of a teamwork solution, team members must have personal information management software in place to increase their personal efficiency. “Personnel” means all matters that do not require the explicit participation of other employees. An employee, who can successfully work on his personal tasks, is also able to perform group tasks correctly, since he does not have to perform emergency work thanks to good personal organization.
History: case tracking
Another important prerequisite for efficient teamwork is the ability to keep track of tasks. You should be able to access the history of any particular task in case any questions arise. This will help you find bottlenecks and investigate what has gone wrong on a case-by-case basis to improve your business model. The ability to dig deep into the story is very essential in uncovering intercom problems and helps to discover who was instructed to do something important but hasn’t. This is extremely important in the event that you interact with a customer and something has gone wrong on the customer’s side (this, of course, is beyond your control), ultimately leading to a deadline break or cost increase. In that case, you can always prove to the customer that you have acted correctly, avoid conflict, and retain your customer.
Installation and maintenance – cut costs
The specifics of a teamwork solution intended for use in small teams is that it must be low-cost, simple, and convenient for your employees. “Low cost” means that you should minimize your expenses related to installing and maintaining a software solution. The software should be flexible and simple enough to eliminate the need to train your staff to use it. Better yet, the teamwork solution should be maintenance-free. This gives you a good opportunity to lower your total cost of ownership (TCO) and increase your return on investment (ROI). A software solution, which does not have cumbersome controls in the user interface, is easy to use. The convenience of the software contributes greatly to the willingness of employees to use it. This personal factor is key to the successful implementation of a new technology in your company and to boost the efficiency of your business.
Example: practical teamwork solution for small teams
Cute Reminder Enterprise Edition is a teamwork solution, giving you the ability to easily manage tasks within a team, communicate with your teammates, and manage personal information. The teamwork solution is a standalone application, which is easy to install and does not require the installation of any server software or Internet connection. You can easily start using the program after a short interactive introduction, which is included in the product. No training is required. Cute Reminder’s user interface is quick to digest and hassle-free.
Conclusion: measuring the results
It can seem difficult to measure the results of implementing a collaboration solution in your company. However, this is a myth. As long as all the key factors remain unchanged (for example, the number of staff members and their qualification, the average number of customers, the number of products / services that your company sells, etc.), you can easily determine how much one added. teamwork solution to improvement. of your business. Just compare the following figures before and after implementing a teamwork solution: (1) the number of positive feedback from your customers, (2) the number of customer complaints, (3) the number of satisfied employees, and ( 4) dissatisfied, (5) the average number of customers handled by an employee, (6) the number of positive comments from your partners, (7) the total amount of overtime spent with your employees, etc. You may find it helpful to hire a marketing / public relations firm to organize customer surveys to estimate your progress. A good teamwork solution can easily give you a 10% improvement in each of these seven multiplicative business factors, which means that the total improvement in business efficiency would be 1.1 x 1.1 x 1.1 x 1 , 1 x 1.1 x 1.1 x 1.1 = 1.94 = 194%. So this is the result that is stated in the title of this article.
